No Laptop, No Problem. A Day in the Life of Mobile Meetings with Webex.

January 10, 2019 - 14 Comments

It was 7:00am and 17 degrees when the worst possible thing happened: my alarm clock went off. Okay, let me be honest: seven snooze cycles of alarms went off. The struggle of waking up was magnified by the chill from a snowstorm that hit Raleigh the night before. Since I was late for work, I got ready in a flash to brave the ill-salted highways, despite the weatherman’s warnings.

After an icy, slippery, 45-minute drive to the office, I was relieved to sit down inside and settle in for a workday. As I reached into my backpack to set up for the day, I realized I was grasping at nothing. My laptop… where was my laptop? Oh no. My sleepy, shivering self left it at home. The last thing I wanted to do was drive the icy roads again. My North Carolina snow-fearing heart couldn’t handle that. Let alone, I didn’t have another hour and a half roundtrip to waste.

It wasn’t looking like a winning day. But, I don’t like to let the little things stop me. After a deep breath, I evaluated my day. I pulled out my phone and checked my calendar on Webex Teams. Six meetings. A typical, packed Tuesday, with my first meeting in 15 minutes.

I realized then, this could be a fun challenge. Could I have a full, productive workday without a laptop? I took stock of the tools I still had: access to my calendar on my phone, an office full of amazing video devices, and awesome coworkers who could help me out if I needed. With all this in mind, I put my office’s collaboration technology to the test.

I stepped into the nearest huddle room for my first meeting. When I walked in, the screen greeted me with “Hello Suzanne,” without needing to plug in cables or dial numbers. I never get tired of that. To join my meeting, I just pressed the green join button in the Webex Teams app, and it automatically gave me the option to join the call on the Cisco Room Kit Mini device in front of me. My colleague appeared on the big screen and said hello! It felt like magic. We had a simple 1:1 catchup, and I jotted down my action items in my notebook, like always. If anything, I may have been less distracted without my laptop than usual, as I just focused on my teammate across from me, in life-size.

Meeting #2 was more complicated. I was supposed to present my latest strategy deck to a wider team. A presentation, of course, that was stored on my laptop. But I realized I’d recently sent the latest draft to my manager for review the day before in our Webex Teams space. I downloaded the document to my phone, and wirelessly shared my presentation in the Webex meeting from my phone to the video device. My teammates didn’t mind, because they could all pinch and zoom in on the document I was sharing on their own devices anyway. I was amazed that everything went smoothly and I didn’t have to cancel my big meeting! I realized that pretty much every important document I needed was saved in Webex Teams, because any good work is worth sharing. Webex Teams was my one portable place to store work with conversation and context around the files – better than any flash drive.

The rest of my day was shockingly normal. No, I couldn’t design or edit my PowerPoint slides from my phone, but I was able to have a fully functional day because my communication wasn’t stifled. I even kicked off a new project, at my manager’s request, and I got the team rolling with a new project space in Webex Teams on my phone.

In a weird way, I thrived from living laptop free. I felt more mobile. I even joined one meeting from my phone in the cafeteria line at a time when I’d usually be too busy for lunch. I think after this day, I may try to go “full mobile” on purpose more often. When I visit customer sites, for instance, I think I could look more polished without hefting a clunky bag and laptop. But, I can still be prepared with all the documents and contacts I need, literally in the palm of my hand.

They say that a cell phone today has exponentially more compute power than my parents’ desktop computers had only 10 years ago. So if we’ve got it, why not flaunt it? I’m taking this to heart, writing this blog on an airplane to vacation, from my mobile phone. I’m enjoying the luxury of leaving my business laptop at home, getting ready to enter a vacation state of mind.

Have you ever tried working from your mobile phone for a day in the office or on a customer site? I’d love to hear- let me know in the comments!

Learn more about Webex Teams

In an effort to keep conversations fresh, Cisco Blogs closes comments after 60 days. Please visit the Cisco Blogs hub page for the latest content.


  1. Great story and a challenge worth taking up. I imagine the occasional no-laptop day would make most sales folks more productive as it helps us stay focused on the communications that matter most – voice and video.

    • I couldn't agree more, Bryce! A little more quality connection and a little less screen-stuck time can do us all good 😉

  2. Yeaah…I don't see myself throwing CLI commands from my mobile into a switch anytime soon 😛 But the collaboration that all the WebEx portfolio gives us is amazing. Great story, Suzanne.

    • Haha! I get what you mean Miguel. Good for certain days, but definitely not all. Thanks for your kind comment!

  3. Meeting #2 will be better yet using Webex Teams with Box or the possibility of OneDrive as we move to Office 365. As it will allow any file to be available on any device anywhere for any meeting. So we need a big heavy lap top because……?

    • Couldn't have said it better myself, Dave! 😀 The possibilities are endless! Thanks for reading.

  4. I personally love Webex!!. However, the one thing I struggle with is: Why do they not allow you to join only by selecting the link “Join Webex”, as it was in the past…. For some reason, I have to type meeting No. and password… Also, would be great if you are joining by Webex meetings, by using your calendar automatically asks if that is the meeting you want to join, as opposed to add: Name, password, wife’s birthday.. lol

    • Thanks Andres! 🙂
      Hmmm it sounds like your set up is less than ideal, let's fix it for you! The join experience should be very simple without needing all that- do you have someone in IT, a customer success manager, or a cisco sales contact that could help you? Otherwise happy to help get you connected.

  5. Last Friday I tarveled to NY and decided to go laptop free. I must admit to a minor level of seperation anxiety. Other than having to think through some stuff before I went BUT it was a wonderful success.

    • You go, Gary! I completely understand device separation anxiety…it can totally shake up your day….but is sometimes it's worth it though! Thanks for sharing, that's awesome 🙂

  6. WebEx is indeed a wonderful product and it’s entirely possible to live a day with only mobile devices….until you come to create a meeting on the iPhone and get it integrated with your calendar and receive Acceptances, etc, in a frictionless manner. Get that fixed and game over, WebEx is the only way.

    • Thanks for sharing your feedback, Martin. For me personally, I create meetings on my Outlook app on my phone, and schedule the location with "@webex" and then the acceptances come to my calendar and email, in a practical way. Or, you can schedule a meeting straight from the Webex app like this: I wonder if this could help?

  7. The magic isn't necessarily in the tool itself, but in the the application of those tools in how we work. Thanks for demonstrating the art of the possible, Suzanne.

    • Thank you, Jay! I couldn't agree with you more. 🙂 I feel lucky to work with such a flexible team!