I have been privileged to be part of a very dedicated team of networking subject matter experts for the past 5 years in prepping and running the Ciscolive! event network. Before 2008 the network was installed and monitored by a commercial events networking company. However, it became clear with the number of Technical Marketing Engineers, Services Engineers and product developers on-site for Ciscolive! that we were well equipped to take on the responsibility in addition to our speaking responsibilities.
The preparation for Ciscolive! starts many months before the event with weekly, collaborative Webex sessions to discuss design criteria, venue particulars and product/feature configurations. Generally the teams align into core Route/Switch, Data Center, Security, Wireless, and Network Management/Operations, however we work collaboratively to design and implement the best show network possible. We have individuals that are part of our Cisco Remote Management Services (RMS) team, Video Surveillance and partner support from our CenturyLink Internet Service Provider and NetApp storage vendor.
A small part of the NOC staff will travel to the venue to survey the wireless, power and Internet service capabilities several months beforehand.